Enrollment Procedures

Procedures for Updating Student Information

If you wish to change your enrollment status (e.g., take a leave of absence, return from leave, or withdraw), approval by the faculty meeting and/or relevant committee is required. Please complete the necessary procedures at the administrative office of your home (assigned) university at least one month before the effective date of the change.

• leave of absence

If you are unable to continue your studies for three months or longer due to illness or other unavoidable reasons, you must submit an Application for Leave of Absence.

• Reinstatement

If the reason for your leave of absence is resolved during the leave period and you wish to resume your studies, you must submit an Application for Reinstatement.

• Withdrawal

If you wish to withdraw from the University, you must submit an Application for Withdrawal.

Regarding Study Abroad

If you wish to study abroad, approval by the faculty meeting is required; therefore, please submit your request at least two months in advance.

In addition, the University has student exchange agreements with certain overseas universities, and in some cases these agreements include a tuition-waiver arrangement. In such cases, if the study-abroad period is within one year, you may not be required to pay tuition at the host university.

However, as there are limits on the number of participants and the duration of study, and application periods are limited, please consult the administrative office of the Joint Graduate School at Osaka University as early as possible.

Please check the University of Osaka website for the list of partner universities with which exchange agreements have been concluded.

Notifications and Applications

If there are any changes to your name, address, phone number, emergency contact information, etc., please update your registered information in Web KOAN, prepare a Notification of Personal Information Change, and submit it to the designated office of your assigned school.
(For a name change, documentation that proves the change is required.)

In addition, if you contract measles/rubella, pertussis, or any other contagious disease, in order to prevent the spread of infection, please promptly contact the designated office of your assigned school by phone, etc., and submit an Infectious Disease Infection Report to the administrative office in Osaka.